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InvoicesKitPro

Without tax edition · Kenya

Invoice Without VAT for Kenya

Not every business in Kenya charges VAT. If you are a freelancer or small business below the registration threshold, or you are simply not registered, you need a clean invoice with no tax lines at all. This template does exactly that. Kenya requires VAT-registered businesses to issue invoices through KRA's eTIMS system; a PDF invoice is still handy for quotes, proformas and records.

Add your details, your client and what you sold; the total, any discount, shipping and the amount in words are calculated for you in Kenyan Shilling (KES), with dates in the local format (26/10/2026). You can print a short note such as "Not registered for VAT. VAT not applicable." so your client knows why no VAT is shown.

If you register later, switch "Add taxes" on and the same invoice becomes a tax invoice, keeping everything you typed. Your data stays in this browser, nothing is uploaded, and the PDF is created on your device.

Create invoice VAT Invoice Generator for Kenya
Sample invoice for Kenya, made with this generator (total Ksh 1,170.00).

What a simple invoice in Kenya should include

  • Your name or business name and contact details
  • Your client's name and address
  • A unique invoice number and the invoice date
  • A description of each item or service with quantity and price
  • The total, any discount and how to pay
  • Optional: "Not registered for VAT. VAT not applicable."

Worked example

The sample invoice above, calculated by the same engine you use:

Strategy workshop (6 × 120.00)
720.00
Written report (1 × 450.00)
450.00
Subtotal
Ksh 1,170.00
Total
Ksh 1,170.00

One Thousand One Hundred Seventy KES Only

Frequently asked questions

When can I issue an invoice without VAT?

When you are not registered for VAT, usually because your turnover is below the registration threshold, or the sale is outside its scope. Check the current threshold with your tax authority.

What should I write instead of tax?

Many businesses add a short line such as "Not registered for VAT. VAT not applicable." The generator can print it for you.

Can I switch to a tax invoice later?

Yes. Turn "Add taxes" on and the same invoice becomes a tax invoice. Item rates are remembered, and no typing is lost.

Is it really free?

Yes. No sign-up, no watermark, and nothing is uploaded: the PDF is made on your device.

Related templates

This tool helps you format invoices. It is not tax or legal advice. Check rules with your tax authority or accountant. Tax rates change. Verify with your tax authority. Rates last checked 2026-10-26.