Trucking and transport invoice template
Freight and transport invoices must tie every charge to a load, a route and a document such as a consignment note or lorry receipt. This trucking invoice template puts the route and reference up front and keeps freight, loading and waiting charges on separate lines.
Bill per trip, per kilometre or per tonne and add tolls or detention charges as extras. In India, goods transport agencies often fall under reverse charge, so check whether that option applies to your client before you send the invoice.
What a trucking and transport invoice should include
- Consignment note or lorry receipt number
- Route, vehicle number and date of dispatch
- Freight charge basis (trip, km or tonne)
- Tolls, loading and detention charges as separate lines
- Reverse charge wording where it applies
How to create it
- 1Open the template. Click "Use this template". The Corporate design opens with sample trucking and transport items.
- 2Choose country and tax. Pick your country and switch "Add taxes" on or off. Rates and wording follow the country.
- 3Fill in your details. Add your business, the client and the real items or services. Totals update instantly.
- 4Download, print or share. Download a PDF, print it, or share it by email or WhatsApp.
Frequently asked questions
Where do I put the LR or consignment note number?
In the item description or the Reference field, so it appears on the invoice.
Does reverse charge apply to transport in India?
Goods transport agency services are often under reverse charge for certain recipients. Turn on Reverse charge if it applies, and confirm with your accountant.
Can I bill per kilometre?
Yes. Use 'km' as the unit and the rate per km; the amount is calculated for you.